Philadelphia Trip Planning

Attending the 2019 American Control Conference:
http://acc2019.a2c2.org/

Wi-Fi Hotspot Rental

• N/A (domestic) ... see South Korea / Vancouver for previous experiences

Itinerary

• 07/07 (Sun): 
• Arrive: SFO to PHL (9:05–5:35 p.m.)
• Wake up: 4:45 a.m.
• Depart home: 5:45 a.m.
• Arrive long-term parking: 7:00 a.m.
• Arrive check-in (via shuttle): 7:25 a.m.
• Arrive security: 7:45 a.m.
• Arrive gate: 8:00 a.m.
• Board: 8:30 a.m.
• Getting to hotel:
• Taxi: $30
• Train: $7
• Hotel check-in: 
• The Philadelphia Downtown Marriott 
• Check-in time 4:00 p.m.
• 07/08 (Mon)
• 
  
• 07/09 (Tue)
• 11:00 a.m.: Kawaii Kitty Cafe
• 07/10 (Wed)
• ACC 
• 07/11 (Thu)
• ACC
• 07/12 (Fri)
• ACC
• 07/13 (Sat)
• Checkout: 
• The Philadelphia Downtown Marriott (leave bags?)
• Check-out time 11:00 a.m.
• Depart: PHL to SFO (6:30–9:46 p.m.)

Hotels

• http://acc2019.a2c2.org/conference/venue/
• Conference rates:
• The Philadelphia Downtown Marriott
• $USD 169 discounted rate (before taxes and fees; normal conference base rate was $USD 209)
• 15.5% taxes and fees:
• $USD 194.35 ($USD 169.00 * 1.15)
• Out-of-pocket::
• $USD 0
• Reimbursement Rates:
• Lodging: $USD 194.35 (capped at $USD 275/day)
• Meals and incidentals: up to $USD 62/day
• Via: "For travel assignments of less than 30 days within the continental United States (CONUS), the reimbursement of daily subsistence expenses shall be based on the actual amounts incurred for lodging (room rate capped at $275-excluding tax and fees) and meals and incidental expenses, (capped at maximum of $62/day)"

2019 American Control Conference

http://acc2019.a2c2.org/

• July 10–12, 2019
• Conference site: The Philadelphia Downtown Marriott

Sight seeing

• http://www.visitphilly.com/

Meals and incidentals:

• Maximum (room rate capped at $275-excluding tax and fees) : 
• Maximum Lodging Rate: $USD 275
• M & IE Rate: $USD 62 (total; no breakdowns by meal)
• Maximum Per Diem Rate: $USD 337

Transportation

• Santa Cruz to/from Airport (SFO?)
• Personal vehicle: Santa Cruz to/from Airport
• Automobile Mileage Rates (58¢ per mile - Effective 1/1/2019)
• SFO Long-term Parking: https://www.flysfo.com/to-from/parking/long-term
• Shuttle to/from terminal
• Airlines
• Flight price tracking:
• Google Flights: https://www.google.com/flights/
• Hipmunk (add email address during search): https://www.hipmunk.com
• PHL to/from Hotel
• Public transportation: ???
• Taxis: $??

Government Resources

• Passport: Valid through July 2026
• Global Entry:
• Valid through April 2022
• TSA Pre✓
• Expedited re-entry clearance
• https://www.cbp.gov/travel/trusted-traveler-programs/global-entry

Pet Boarding:

• Pads N Paws Petsitting/Bun and Breakfast - Santa Cruz, CA
• http://padsnpawspetsitting.com/

Sites (Suggested)

• ???

International Conference Travel Checklist

• Carry-on:
• Eye-mask
• Travel-sized toiletries:
• Hair brush
• Toothbrush
• Toothpaste
• Mini deodorant
• Dry shampoo (recommended: Oscar Blandi)
• Linen face blotters
• Refreshing face spray
• Electronics:
• Laptop
• Laptop Charger
• International power adapters
• Mini power strip
• Cell phone
• Cell phone charger
• Flashdrive
• Dongles which use regularly
• Any adapters needed to connect your computer to a projector
• Extra:
• Kindle
• Noise-canceling headphones
• Traveling
• Printouts 
• Condense to one page; keep in wallet/passport bag:
• Flight information
• Hotel reservation (with address)
• Maps
• Location of the conference center
• Travel reason proof, for border crossing:
• Conference registration
• Talk/poster acceptance letter
• Water bottle
• Guides
• TripAdvisor
• US Department of State
• Identification
• Passport bag around neck
• Passport
• Printed copy of passport
• Boarding passes
• Conference essentials
• Business cards
• Color copies of poster (if presenting one)
• Note-taking:
• Writing utensils
• Notebook (for example, Moleskin)
• Water bottle
• Reusable travel mug
• Umbrella
• Small purse or bag (note: so don't have to lug laptop bag to dinner)
• Snacks (granola bars, fruit, nuts)
• Travel baby wipes, hand sanitizer (note: when bathroom essentials lacking)
• List of people to introduce yourself to (note: search the program online in advance, workshop, lunch, or field trip)
• Packing
• Outfits for each day, plus backup (in case of wardrobe malfunction)
• Underwear
• Socks
• Accessories: belts/leggings, jewelry
• Outdoor wear
• Coat
• Jacket
• Raincoat
• Umbrella
• Hat
• Mittens
• Shoes: comfortable, weather appropriate
• Toiletries:
• Toothbrush
• Toothpaste
• Deodorant
• Soap
• Shampoo/conditioner
• Hair products/hair dryer
• Nail clippers
• Shaving needs
• contact lenses/solution
• feminine hygiene products
• bite splints/retainers
• makeup
• medication
• ID:
• Passport
• Travel visa (if needed)
• Wallet
• Debit/credit cards
• Talk:
• Backup (!)
• Poster (with print-outs, in a poster tube with your contact info)
• Good to have:
• Mini sewing kit (for lost buttons, etc.)
• Travel laundry bag (these are great)
• Books, papers, or files you need to work while you travel (or finish your talk)
• Location of lodging, conference center, flight information, transportation itineraries, etc.
• Before you leave:
• Notify credit card companies of where and when will travel
• Citi
• U.S. Bank - Email them, like a barbarian: login, contact us, email....
• Golden One - Email them, like a barbarian: login, contact us, email....
• Capital One 360 - Don't need to
• Other (?)

Resources

• https://wikitravel.org/en/Philadelphia

Reimbursement:

• Travel Process: https://financial.ucsc.edu/Pages/Travel_Process.aspx
• Travel "Keys": https://financial.ucsc.edu/Pages/Travel_Keys.aspx
• Travel Forms: https://financial.ucsc.edu/Pages/travel_guide.aspx
• Travel Guide (that is, all the details): https://financial.ucsc.edu/Pages/Travel_Forms.asp

Previously:

https://iokevins-social.blogspot.com/2016/07/south-korea.html
http://iokevins-social.blogspot.com/2017/06/vancouver-travel-planning.html